Privacy Policy
This Privacy Policy explains how personal information is collected, used, disclosed, retained and protected for visitors who consult the Canadian Farming Overview informational resource. The policy describes information collected through this site, cookies and local storage practices, how enquiries are processed, and how to contact the office about privacy-related matters. The policy is written in straightforward language and applies to the website domain and content hosted under it.
Information collected and legal basis
When visitors submit enquiries via the contact form, the site collects the name, email address, optional phone number, and the message content. This information is necessary to respond to a specific enquiry and to maintain a short administrative record of the correspondence. The lawful basis for processing these data is the legitimate interest of providing a response to a requested informational service and the performance of pre-contractual or administrative steps where applicable. The site automatically receives certain technical information when pages are accessed, including a limited set of server logs such as IP address, browser type, and requested resource. These technical records are used to maintain site stability, detect misuse, and perform minimal analytics that inform content maintenance. Personal data are not processed for advertising or marketing purposes. The collection is limited to what is adequate, relevant and necessary for the stated purposes.
Cookies, local storage and client-side data
This site uses minimal cookies and local storage to preserve basic interface preferences, to remember whether the cookie consent control has been accepted or rejected, and to improve performance. The cookie consent control is presented in the bottom-right corner and must be actively accepted or rejected by the user; the choice is stored locally in the browser and is not shared with third parties. No third-party advertising trackers are embedded on the site. Technical cookies used for session handling and accessibility are strictly necessary for website operation. If additional analytics or third-party services are introduced in the future, the site will disclose their presence and obtain consent where required. Users may manage or clear cookies via their browser settings; however, clearing cookies may change how certain interface preferences are preserved. The site does not collect geolocation or biometric data through cookies.
Use, disclosure and retention
Personal information collected in relation to enquiries is used only to respond to the enquiry and to keep a minimal administrative record that documents the correspondence. Such records are accessible only to authorised personnel responsible for handling enquiries. Personal information will not be sold or otherwise disclosed to commercial third parties for advertising. The site may disclose personal information if required by law, for example to comply with a lawful request from public authorities, or to defend legal rights. Records of enquiries are retained for a reasonable administrative period to allow follow-up and to maintain accountability; retention periods are periodically reviewed and adjusted to meet legitimate administrative needs while minimising retention of personal data. If a request is received to delete personal data, and deletion does not conflict with applicable legal or administrative obligations, the site will take reasonable steps to remove the data from active systems and backups within a reasonable timeframe and will inform the requester of any limitations to deletion.
User rights and contact for privacy matters
Individuals have a right to request access to personal information held about them, to request correction of factual errors, and to request deletion where allowed by law and where retention is not required for legal or administrative reasons. Requests should include sufficient detail to identify the records and the action sought. To make a request or to raise any concerns about privacy practices, contact the office using the details below. The contact point will acknowledge the request and provide information on next steps and any necessary verification. Appeals about unresolved privacy concerns will be handled according to applicable oversight procedures. Contact for privacy-related enquiries: 1234 Maple Street, Suite 200, Ottawa, ON K1P 1A4, Canada; phone +1 (613) 555-0142; email [email protected].
Security and changes to this policy
Reasonable administrative, technical, and physical measures are employed to protect personal information against unauthorised access and accidental loss. These measures are periodically reviewed and updated in line with industry practice and evolving threats. Despite safeguards, no system can be entirely free of risk; correspondents should avoid sending highly sensitive personal data through unencrypted channels. This Privacy Policy may be updated from time to time to reflect operational or legal changes. Updates will be posted on this page with an effective date. Substantive changes affecting how personal data are used or shared will be communicated in the policy text and, where appropriate, via notices on the site. Visitors are encouraged to check this page periodically for the latest information.